One of my clients said to me yesterday, “I wish I could grow my business without ever hiring anyone.” Does that sound familiar? If you don’t want to be firefighting anymore, want to improve the communication in your company, or if you need your team members to just do what you ask them to do, then this video is for you.

In this video, you will learn the 4 key features of a good team meeting, and the 4 types of meeting you should be having:

Prefer to read rather than watch and listen? No problem – here’s everything I said in the video as text:

Hi this is Shweta from London Coaching Group, hope you’re doing well. I had a busy day today with a lot of coaching sessions and I wanted to capture this today in my blog because I had a very interesting conversation with one of my clients. He said, ‘Shweta you know what, I sometimes wish that I could just grow my business without having to hire anyone.’

Now think about it. This is not a very uncommon pain that exists in a SME business. Hiring talent, retaining a talent, managing the talent, growing the talent. It’s simple, but it’s not easy. I understand that it’s a big subject in itself and there are lots of things we need to look at. However, I want to talk about just one very simple intervention for your team to help them get aligned with what are your focus areas. To actually leverage the collective intelligence that you have in your business and to move the whole team forward in a very cohesive manner.

Team Meetings for SMEs: More is Less

That one simple thing is the team meeting. I have seen people cringing at the very description of team meetings but look, I come from a corporate background and trust me, we never used to like team meetings either. The number of meetings that are required in any business depends on the life cycle and what stage the business is at. Now, in corporate, because they are more established and mature businesses less is more most of the time. But a far as the SME business is concerned, a business which is in a growing phase and has a lot more potential to attain, when it comes to team meetings –more is less. Mark my words: more is less.

Meet, Don’t “Catch Up”

Having a conversation in the cubical, having a quick chat, having a quick smoke together or whatever it is – that’s not your team meeting. You might say, ‘But why do I need to Shweta? I’m always there, always discussing it. It’s a small team I don’t need to do a formal sit down.’ Yes you do. Because what you’re doing is not really a proper review with a purpose and an agenda. It’s a quick catch up.

Four Elements to Having a Good Team Meeting

Now remember there are four things in having a good team meeting. One, as a business owner you need to be very clear, what is the purpose of that meeting? The second, once the purpose is clear, is that you need to be very sharp on what is the agenda of the meeting. The third is what is the time limit. It’s not about a long, nice sit down and let’s have a nice gossip and chat. And the fourth is you limit the number of attendees in that meeting. It’s again, not having the whole company sitting there with you. It’s actually about having the right people sitting in that meeting.

Four Kinds of Meetings

There are also four kinds of meetings that you need to be looking at in your business. The first being, the daily check-in meeting. It’s a quick, stand-up kind of meeting, about 5-10 minutes just to check in. You don’t need to sit down for this. The second one is a weekly meeting. This is a tactical meeting. You look at the techniques, the tactics, the operational stuff. The third one is your monthly meeting which is more strategic in nature.

Finally, the fourth is your quarterly meeting, which you ideally do off site, or you go somewhere outside to review and to strategise. It might sound like this might be too much but remember, if you are fire-fighting most of the time, if communication is the problem in the company, if people are making more or less the same mistakes every time or they’re not doing what you want them to do, basically the potential in the team is not getting utilised the way you would like to see it getting utilised, then trust me: this is the simplest, quickest and most proven intervention that you need to include in your business as the leader.

Ask Yourself a Question

So ask yourself a question every time you get into a meeting. Say, “What do I want my team members to achieve after this meeting?” and you’ll be amazed, just by asking this question, the amount of clarity it will give to you and your team, which will actually accelerate the whole process and progress in your company.

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